Position Title: Accounts Payable Specialist

Reports to: Chief Financial Officer and Chief Administrative Officer

FLSA Status: Non-Exempt and Full-Time

POSITION SUMMARY

Under the direct supervision of the Chief Financial Officer and the Chief Administrative
Officer, the Accounts Payable Specialist is responsible for the financial processing of transactions for the organization and other fiscal and administrative assignments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administration

• Filing and data entry;
• Maintain prompt and accurate documentation, following agency and best standard practices; and
• Maintain a safe and healthy work environment by adhering to organization standards and all applicable Federal, State, and local laws and regulations.

Financial

• Manage accounts payable/accounts receivable using accounting software;
• Assist in completing and submitting billings in a timely manner;
• Establish and maintain relationships with new and existing vendors;
• Assist in performing GL accounting, month-end reporting, and annual audit preparation;
• Produce accurate, timely, and transparent financial statements that adhere to GAAP accounting principles, practices, and procedures;
• Ensure bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures;
• Assist team with administrative tasks, as needed.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

QUALIFICATIONS

Candidates must demonstrate the ability to follow policies and procedures as established in the Company's Employee Handbook. Candidates will also contribute to a positive work environment by behaving and communicating in a manner such that they get along with all constituent groups, co-workers, and management.

In addition, the education, experience, and other skills listed below are representative of the knowledge, skills, and/or abilities required.

Education & Experience

• Bachelor's degree in Accounting, Business, or Finance, or applicable discipline;
• Relevant certificate program; or
• Two (2) years payroll experience, preferred;
• Two (2) years of accounting experience, preferred.
• Firm understanding of Microsoft Office, including Excel, Outlook, and Word, required;
• Mas 90/Sage 100 experience preferred;